What is a CMMS?

A computerized maintenance management system (CMMS) is software that centralizes maintenance information and facilitates the processes of maintenance operations.

A CMMS is a set of digital tools to help you maximizing the efficiency and availability of physical assets such as  machinery, communication systems, IT Hardware, infrastructure, and more. Also known as a computerized maintenance management information system (CMMIS), CMMS software is used across various sectors such as manufacturing, food production, Machinery construction, and any industry reliant on physical infrastructure.

The data is systematically organized and standardized for all your assets and maintenance planning. This includes details about equipment, maintenance instructions, and other necessary resources.

How does it really work?

To start using a CMMS (Computerized maintenance management system) you need usually folow few steps

• Create Assets: Start by adding all your physical equipment and infrastructure into the CMMS. This includes vehicles, machinery, communication systems, and other critical assets. and you can add all needed data such as : Location, Waranty date, related costs, manual etc....
• Create Users: Set up user profiles for your team members. Assign roles and permissions based on their responsibilities to ensure secure and efficient access to the system.
• Create Maintenance Plans: Develop detailed maintenance schedules for your assets. Plan routine inspections, preventive maintenance, and other necessary tasks to keep your equipment in top condition. Details such as Priorty, date, maintenance type, can be also detailed there. 
• Assign to Team: Allocate specific maintenance tasks to the appropriate team members. Ensure that everyone knows their responsibilities and deadlines to promote accountability and timely completion of tasks.
• Upload Instructions: Enhance maintenance plans by uploading detailed instructions, manuals, and checklists. Provide your team with all the necessary information to perform tasks correctly and efficiently.

By following these steps, a CMMS helps streamline maintenance operations, ensuring optimal asset performance and minimizing downtime.

You can signup here to get access to all features

How can a CMMS benefit me?

The benefits of CMMS are:

Asset visibility

Enable your teams to access asset data in real-time. This data includes details such as asset purchase dates, warranty date, maintenance schedule,  downtimes , parts used  and more.

Automation

Automating tasks such as planning maintenances, and reporting maintenances , reduce errors and improve productivity. This approach allows teams to focus on maintenance tasks rather than administrative tasks. 

Unified processes

All parties involved can view and track maintenances planning. Teams can share data across mobile devices to coordinate work in the floor with managers. 

Manage your Team

Managing schedule of your team will help you understand the workload of each team member, their capabilities and best expertise area, which help you make better assignements for each individual task and team member.

Preventive maintenance

CMMS data enables maintenance operations to move from a reactive to a proactive approach.

Knowledge transfer

You can store documentation, repair manuals and media that capture maintenance procedures and link them to the relevant maintenance plan and asset. This management of information leads to standardized procedures and proccesses . It also ensures the preservation and transfer of this knowledge to new technicians, instead of losing it when employees leave.

You can signup here to get access to all features